Cotabato City State Polytechnic College started as general secondary school in 1924. In 1983 it was converted into a state college by virtue of Batas Pambansa Blg 484. Its basic functions are instruction, research, extension and production.
Situated in an 8-hectare area, the main campus of CCSPC is located in Cotabato City which is the Regional Government Center OF Central Mindanao (Region XII) and the provisional seat of the Autonomous Region in Muslim Mindanao (ARMM). Its 8 hectare area in Barangay Rebuken, Sultan Kudarat, Maguindanao is utilized as a laboratory practicum area of the College of Agriculture. It has a 6 hectare area in Punta, Parang, Maguindanao for instruction and research of the College of Fisheries; and a forest area of 1,000 hectares in Mt. Lenangan of Datu Odin Sinsuat, Maguindanao for the College of Forestry practicum and research.
Cotabato City State Polytechnic College offers various graduate and baccalaureate degrees, non-degree courses and a laboratory high school.
VISION
The CCSPC shall be a center for scholarships, science, professions and entrepreneurship; a developer of human and technology resources for global competitiveness, and a pro-active change-agent in Central Mindanao and the Autonomous Region in Muslim Mindanao.
MISSION
The CCSPC aims to provide a professional and advance academic, technical-vocational training; promote research, extension, production, and progressive leadership in the various fields of specialization; and promote scholarship and part-time job opportunities to poor but deserving students.
PERFORMANCE PLEDGE
We, the officials and employees of the Cotabato City State Polytechnic College, commit to:
Accomplish tasks promptly, efficiently and with utmost courtesy by authorized personnel with proper identification from Mondays to Fridays, 8:00 a.m. to 5:00 p.m., with noon break;
Consistently observe service standards and respond to your needs and complaints;
Treat everyone fairly and value every citizen’s comments, suggestions and needs, including those with special needs such as the differently-abled, pregnant women, and senior citizens.
All these we pledge, because YOU deserve no less.
REGISTRAR’S OFFICE
Frontline Service: REQUEST FOR EVALUATION OF GRADES
Schedule of Availability of Service: Monday to Friday/8:00 am to 5:00 pm with noon break
Who may avail of the service: Students
Requirements: Official Receipt (OR)
Duration: 1-2 working days
How to avail:
|
Step |
Applicant/Client |
Service Provider |
Duration of Activity |
Person In-Charge |
Fees |
Form |
|
1 |
Request for evaluation |
Advisement/Instructions |
1-3 min. |
Clerk/Records-In-charge |
|
Request form
|
|
2 |
Pay to the Cashier |
Issue O.R. |
3-5 min. |
Clerk/Collector |
P100 |
|
|
|
Present O.R. and secure claim slip |
Process the Evaluation |
1-2 hrs. |
Clerk/Records-In-charge |
|
|
|
|
Claim/Receive the Evaluation and present claim slip |
Release the Evaluation |
3-5 min. |
Clerk/Records-In-charge |
|
|
Frontline Service: AUTHENTICATION OF TRANSCRIPT OF RECORDS/DIPLOMA AND ALL CERTIFICATIONS
Schedule of Availability of Service: Monday to Friday/8:00 am to 5:00 pm with noon break
Who may avail of the service: Students
Requirements: Original documents, Xeroxed copy of documents, Official Receipt (OR)
Duration: 1 hour to 1 day
How to avail:
|
Step |
Applicant/Client |
Service Provider |
Duration of Activity |
Person In-Charge |
Fees |
Form |
|
1 |
Present documents (original & Xeroxed) Fill up request form |
check and verify the authenticity of documents |
5-10 min. |
Clerk/Records-In-charge |
|
Request form |
|
2 |
Pay to the Cashier |
issue O.R. |
3-5 min. |
Clerk/Collector |
P20/page |
|
|
3 |
Present O.R. and secure claim slip |
Process the authentication |
30 min-1 hr. |
Clerk/Records-In-charge |
|
|
|
4 |
Claim/Receive the authenticated documents and present claim slip |
Release the authenticated documents |
3-5 min. |
Clerk/Records-In-charge |
|
|
REGISTRAR’S OFFICE
Frontline Service: RESPONSE TO REQUEST/QUERIES
Schedule of Availability of Service: Monday to Friday/8:00 am to 5:00 pm with noon break
Who may avail of the service: Alumni, Students and other Colleges and Universities
Requirements: Written requests/queries
Duration: 5 to 7 working days
How to avail:
|
Step |
Applicant/Client |
Service Provider |
Duration of Activity |
Person In-Charge |
Fees |
Form |
|
1 |
Fax or hand carry written request |
reply the request/query |
20-30 min. |
Registrar or Records-In-charge |
None |
|
|
2 |
Receive the request/query |
release the request/query (mail, fax or hand carried) |
2-5 min. |
Registrar or Records-In-charge |
|
|
Frontline Service: ISSUANCE OF C.A.V. (Certification, Authentication and Verification)
Schedule of Availability of Service: Monday to Friday/8:00 am to 5:00 pm with noon break
Who may avail of the service: Alumni, Students
Requirements: Transcript of Records (T.O.R.), Certification of Graduate, Diploma, Official Receipt (OR)
Duration: 1 to 3 working days
How to avail:
|
Step |
Applicant/Client |
Service Provider |
Duration of Activity |
Person In-Charge |
Fees |
Form |
|
1 |
Present documents. Fill-up request form |
Check and verify documents |
3-5 min. |
Clerk/Records-In-charge |
|
Request form |
|
2 |
Pay to the Cashier |
issue O.R. |
3-5 min. |
Clerk/Collector |
P40 |
|
|
3 |
Present O.R. and secure claim slip |
Process the CAV |
2-3 min. |
Clerk/Records-In-charge |
|
|
|
4 |
Claim/Receive the CAV and present claim slip |
Release the CAV |
3-5 min. |
Clerk/Records-In-charge |
|
|
REGISTRAR’S OFFICE
Frontline Service: ISSUANCE OF TRANSCRIPT OF RECORDS (T.O.R.)
Schedule of Availability of Service: Monday to Friday/8:00 am to 5:00 pm with noon break
Who may avail of the service: Alumni, Students
Requirements: Clearance, Birth Certificate, Form-137A and Official Receipt (O.R.)
Duration: 5 to 10 working days
How to avail:
|
Step |
Applicant/Client |
Service Provider |
Duration of Activity |
Person In-Charge |
Fees |
Form |
|
1 |
Secure Clearance, fill-up request form. |
Advisement/Instructions |
30 min-1 hr. |
Clerk/Records-In-charge |
|
Request form |
|
2 |
Pay to the Cashier |
issue O.R. |
3-5 min. |
Clerk/Collector |
P50/page |
|
|
3 |
Present O.R. and secure claim slip |
Process the T.O.R. |
1-2 hrs. |
Clerk/Records-In-charge |
|
|
|
4 |
Claim/Receive the TR and present claim slip |
Release the T.O.R. |
3-5 min. |
Clerk/Records-In-charge |
|
|
Frontline Service: ISSUANCE OF DIPLOMA
Schedule of Availability of Service: Monday to Friday/8:00 am to 5:00 pm with noon break
Who may avail of the service: Alumni, Students
Requirements: Clearance, Birth Certificate, Form-137A and Official Receipt (O.R.)
Duration: 5 to 10 working days
How to avail:
|
Step |
Applicant/Client |
Service Provider |
Duration of Activity |
Person In-Charge |
Fees |
Form |
|
1 |
Secure Clearance, fill-up request form |
Advisement/Instructions |
30 min-1 hr |
Clerk/Records-In-charge |
|
Clearance Request form |
|
2 |
Pay to the Cashier |
issue O.R. |
3-5 min |
Clerk/Collector |
P200 |
|
|
3 |
Present O.R. and secure claim slip |
Process the Diploma |
1-3 days |
Clerk/Records-In-charge |
|
|
|
4 |
Claim/Receive the Diploma and present claim slip |
Release the Diploma |
3-5 min |
Clerk/Records-In-charge |
|
|
REGISTRAR’S OFFICE
Frontline Service: ISSUANCE OF CERTIFICATION (Grade,Enrolment,Earned Units,Good Moral Character)
Schedule of Availability of Service: Monday to Friday/8:00 am to 5:00 pm with noon break
Who may avail of the service: Alumni, Students
Requirements: Official Receipt (O.R.)
Duration: 1 to 3 working days
How to avail:
|
Step |
Applicant/Client |
Service Provider |
Duration of Activity |
Person In-Charge |
Fees |
Form |
|
1 |
Fill-up request form |
Advisement/Instructions |
1-3 min |
Clerk/Records-In-charge |
|
Request form |
|
2 |
Pay to the Cashier |
issue O.R. |
3-5 min. |
Clerk/Collector |
P50 |
|
|
3 |
Present O.R. and secure claim slip |
Process the Certification |
5-10 min. |
Clerk/Records-In-charge |
|
|
|
4 |
Claim/Receive the Certification and present claim slip |
Release the Certification |
3-5 min. |
Clerk/Records-In-charge |
|
|
Frontline Service: ISSUANCE OF HONORABLE DISMISSAL (HD)/CERTIFICATE OF TRANSFER CREDENTIAL CTC)
Schedule of Availability of Service: Monday to Friday/8:00 am to 5:00 pm with noon break
Who may avail of the service: Alumni, Students
Requirements: Clearance, F137A, Official Receipt (O.R.)
Duration: 1 to 3 working days
How to avail:
|
Step |
Applicant/Client |
Service Provider |
Duration of Activity |
Person In-Charge |
Fees |
Form |
|
1 |
Request HD/CTC, fill-up request form |
Advisement/Instructions |
1-3 min. |
Clerk/Records-In-charge |
|
Request form |
|
2 |
Pay to the Cashier |
issue O.R. |
3-5 min. |
Clerk/Collector |
P50 |
|
|
3 |
Present O.R. and secure claim slip |
Process the HD/CTC |
3-5 min. |
Clerk/Records-In-charge |
|
|
|
4 |
Claim/Receive the HD/CTC and present claim slip |
Release the HD/CTC |
3-5 min. |
Clerk/Records-In-charge |
|
|
FEEDBACK AND REDRESS MECHANISM
Please let us know how we have served you by doing any of the following:
Accomplish our Feedback Form available at the Security Post and drop it in the
drop box at the Mamamayan Muna in Action Center
Send your feedback through e-mail ( This email address is being protected from spambots. You need JavaScript enabled to view it.)
or
call us (064) 4215146
or
Talk to our OFFICER OF THE DAY
If you are not satisfied with our service, your written/verbal complaints shall immediately
be attended to by the Officer of the Day at the Public Assistance and Complaints Desk.
THANK YOU for helping us continuously improve our services.